Vendor Invoice Tracker
Track vendor bills you owe (payables), not customer invoices waiting to be paid
Log vendor name, amount, due date, and payment status in one browser list. Export CSV for Excel or your accountant. No login.
How it works
- 1
Log each bill
Add vendor name, invoice number, dates, amount, and a Pending, Paid, Overdue, or On Hold status.
- 2
Review status totals
Rows sort by due date; past-due bills highlight in red. Summary cards show totals by status as you type.
- 3
Export a CSV
Download the log for Excel, Google Sheets, QuickBooks, or your accountant.
Worked example
An example of the result Vendor Invoice Tracker produces.
Example vendor bill log with payment status.
| Vendor | Invoice # | Amount | Due date | Status |
|---|---|---|---|---|
| Acme Supplies | INV-1042 | $1,200.00 | 15 Apr 2026 | Pending |
| Northwind | INV-881 | $450.00 | 02 Apr 2026 | Overdue |
| Contoso | INV-219 | $2,800.00 | 28 Apr 2026 | Paid |
What is Vendor Invoice Tracker?
A vendor invoice tracker is a simple accounts payable log for supplier bills — what your business owes, not customer invoices waiting to be paid. Add vendor, invoice number, dates, amount, and status (Pending, Paid, Overdue, or On Hold). Summary cards show totals by status; CSV export opens in Excel, Google Sheets, or accounting import. Manual entry here; use Invoice to CSV to pull fields from PDF bills automatically.
Frequently Asked Questions
Everything you need to know about the Vendor Invoice Tracker.
Invoice tracker vs. vendor invoice tracker — what's the difference?
People search 'invoice tracker' for any tool that logs unpaid bills. A vendor invoice tracker is the AP version: it tracks what you owe suppliers (payables), not customer invoices you are waiting to collect (receivables). This page logs vendor bills — status, due date, and totals in one list.
Is this for invoices I send or bills I receive?
Bills you receive. Enter supplier invoices your business owes — vendor name, amount, due date, and whether you've paid. It is not for tracking invoices you sent to customers.
How do I track vendor invoices without accounting software?
Add each bill's vendor, invoice number, dates, amount, and status (Pending, Paid, Overdue, or On Hold) in this browser log. Summary cards show totals by status. Export CSV when you need Excel, Google Sheets, or a handoff to QuickBooks or Xero.
Can I export my invoice log for my accountant?
Yes. Download a CSV with vendor, invoice number, dates, amount, and status. Open it in Excel or Google Sheets, or use it as a starting point for accounting import.
How can I avoid missing vendor payment deadlines?
Log due dates and mark overdue bills as Overdue. Past-due rows highlight automatically when the due date has passed and the bill is not Paid. Review Pending and Overdue totals before each payment run. For due dates from Net 30 or EOM terms, use the invoice due date calculator.
Can I populate this from PDF invoices automatically?
This page is manual entry. To pull vendor, amount, and due date from PDF bills, use the free Invoice to CSV converter — then paste or merge rows into your log.
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